Immediately register employees for social security (immediate registration)

  • Performance specification

    If you are an employer and have a company in the following economic sectors, you must submit an immediate notification for all your employees before taking up employment:

    • Construction
    • Catering and accommodation industry
    • Passenger transport industry
    • Forwarding, transport and related logistics industry
    • Showman's trade
    • Forestry enterprises
    • Building cleaning industry
    • Companies involved in setting up and dismantling trade fairs and exhibitions
    • Meat industry
    • Prostitution trade
    • Guarding and security

    Immediate notification must be made no later than the employee's first working day before taking up employment. If you do not make an immediate notification, this is an administrative offence. The fine can be up to EUR 25,000. If no immediate notification can be submitted during undeclared work inspections, the initial suspicion of illegal employment applies.

    You must submit the immediate notification for all your employees, including, for example, trainees and marginally employed or short-term employees.

    The immediate notification does not replace the regular registration for social insurance.

    Exemptions from the obligation to notify immediately

    • Non-profit organisations: You do not have to submit an immediate notification if you are a board member of an organisation or association that
      • predominantly pursues charitable, benevolent or ecclesiastical purposes and
      • this is recognised by your competent tax office.
    • Temporary employment agencies: If you provide or lend temporary workers to third parties, so-called hirers, you do not have to submit an immediate report. As the leased employees can work in all economic sectors, these hirers cannot be clearly assigned to one of the economic sectors mentioned.

    If you are only partially active in the above-mentioned economic sectors, the following is required for submitting the immediate report

    • the purpose of the company and
    • the economic activity of the majority of your employees is decisive.

    If these two criteria are contradictory, then the purpose of the business is decisive.

    If you are not sure whether you have to submit an immediate notification, you can ask the collection agency. For employment subject to compulsory insurance, this is the competent health insurance fund, and for marginal part-time employees, the Minijob-Zentrale.

  • Process flow

    You must submit the immediate report electronically. You cannot submit the immediate report by letter, fax or e-mail.

    • The immediate report can be submitted by you as the employer, by your tax advisor or by a service computer centre.
    • If you have an approved payroll accounting programme, you must submit the immediate notification in the notification procedure in accordance with the Data Collection and Transmission Ordinance (DEÜV) with the reason for submission "20", immediate notification.
    • If you do not have a verified payroll accounting programme, you must submit the immediate notification using a completion aid such as the SV-Meldeportal.
    • The instant message must contain the following data:
      • the surname and first name,
      • the insurance number,
      • the employer's company number and
      • the date of commencement of employment.
    • If you do not know the employee's insurance number, please also enter
      • the date and place of birth and
      • the address to.
    • The insurance number will then be communicated to you directly by the pension insurance data centre.
    • If the employee does not start working for you after all, you must cancel the immediate notification.
    • If you submit an immediate report incorrectly, for example with an incorrect start date, you must cancel it and submit a new, corrected immediate report.

    Employees must have their ID card, passport, passport substitute or substitute ID with them at work and be able to show it. As the employer, you must inform employees of this in writing and in a verifiable manner.

  • Requirements

    You are an employer and your company belongs to one of the following economic sectors:

    • Construction
    • Catering and accommodation industry
    • Passenger transport industry
    • Forwarding, transport and related logistics industry
    • Showman's trade
    • Forestry enterprises
    • Building cleaning industry
    • Companies involved in setting up and dismantling trade fairs and exhibitions
    • Meat industry
    • Prostitution trade
    • Guarding and security

  • Which documents are required?

    To submit an instant message you need:

    • Your company number
    • Personal details of employees from an official document:
      • Name
      • Place and date of birth, if applicable
      • address

  • What are the fees?

    The service is generally free of charge. If you use the SV-Meldeportal, user fees apply.

  • What deadlines do I have to observe?

    You must submit the immediate notification at the latest when you take up employment.

  • Processing time

    The acceptance and processing of the reported data takes about 10 minutes.

  • Legal basis

  • What else should I know?

    The following information is available:
    A breach of the reporting obligation can be penalised with a fine of up to EUR 25,000.
    Immediate notification is transmitted to the pension insurance data centre (DSRV) and stored immediately after it is created.
    The authorities of the customs administration and the pension insurance inspection services have access to the immediate report.


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